2024R2 Learning Updates

Summary Pages

Branding for Learning

Setup Required

More customization options are always welcome. Prior to this update, we were stuck with the Workday-delivered “what will you learn today?” Now, we can optionally replace that text and add a custom cover photo, making the Learning landscape more aligned with company branding. Going one step further, we can also select different header text and graphics per cohort based on conditional logic.

Enforce Lesson Sequence in Course

Automatically Available

We have always been able to indicate a lesson order, but not enforce it. Now we have that option to enforce lesson order and block learners from navigating to subsequent lessons until prior lessons are completed. This is especially impactful if lessons are building off prior lessons, or a final survey is meant to evaluate the course and all it’s lessons holistically.

Program Completion Logic

Automatically Available

Previously, if a learner was enrolled in a program comprised entirely of elements that they had previously completed, the program would auto-complete with a completion date of that day they were enrolled. This was not “technically” accurate and now, in the same situation, will return the completion date of the last completed program item.

Assignments on Learning Content

Automatically Available

Historically, Learning Assignments have been pesky to track down. Learning Assignments result from automation such as retraining, and while they show up for the learner, they don’t show up in all the places learning enrollments do (learning transcript) until the learner takes action on them. These enhancements will make Learning Assignments much easier to keep track of and audit.

Learning Assignments Reporting

Automatically Available

Now that Workday has updated the Learning Assignment object to follow the rules of role-based (constrained) security assignments, it is possible to report on learning assignments without required organization prompts. This update increases the accessibility of learning assignments and reduces the tradeoff between enrollments and assignments.

Assignments Security Update

Automatically Available

There is a theme this update cycle of normalizing learning assignments and access to them. To that end, learning assignments are now accessible by role-based security where previously it was only unconstrained access. Going forward, Learning Assignment reporting will no longer require data source filters, and the output will only be what end-users have access to based on their role.

Waive Assignments Security Update

Setup Required

Many places in Workday Learning’s security landscape only take user-based and unconstrained security groups, making it difficult to decentralize learning-related tasks & actions. This update will allow for role-based security groups to waive learning assignments for the cohort they support, lessening the bottleneck of who is able to waive.

Multiple Assessors for Enrollments

Automatically Available

Previously existing tasks that only allowed for single-selection of assessors now allows for multi-select, more accurately representing real-world scenarios and streamlining tasks to be run once on multiple assessors instead of multiple times on single assessors. Mobile access for assessors has been enhanced to be more in line with capabilities they have on desktop

Internal Assessor Management

Setup Required

This update allows for greater control over who can create and/or edit internal learning assessors, as well as the new ability to inject reviews and approvals into this action. This change will also make it easier to report on these events.

Zoom Virtual Classroom Integration

Setup Required

With hybrid & remote roles remaining prevalent, the flexibility of virtual classrooms for course content is an important feature. This delivered integration with Zoom speeds up and standardizes the process of Zoom virtual classroom creation so we no longer need to (but still can) manually add virtual classroom links.

Extend Indexed Data Sources

Setup Required

I most frequently see the custom data source extension functionality leveraged when a client wants to add a facet filter to a search report that is not presently available. Workday Learning is rife with delivered search reports, but we were limited in our ability to add custom filter options. With the inclusion of Learning data sources available for extension we can now add new and custom filters to our search reports.

Skills Import for Skillsoft Percipio

Setup Required

With this update, external learning content can plug in more seamlessly to skills machine learning. Previously, (and presently for other 3^rd party providers), any skill information on that course displays as a tag. This is misaligned with internal content where skills from skills cloud and maintained skills display, are searchable, and drive skill recommendations & suggestions.